Flowtor One
Your order desk for every purchase order.
You send it to us. We send it back done. Flowtor One takes over the recurring work around your purchase orders and is the one contact point for your suppliers, forwarders and team.
The journey
From purchase order to delivery, one set of eyes on every step
Flowtor One works like a control tower alongside your team. It watches every milestone of the order, follows up with whoever is responsible for the next step, and tells you early when something slips.
- 1
PO placed
Importer
Watches: Order confirmed by the supplier, prices and dates agreed
- 2
Production
Factory
Watches: Progress against the cargo ready date
- 3
Cargo ready
Supplier
Watches: Cargo ready date confirmed, booking submitted
- 4
Booking
Forwarder
Watches: Space confirmed before the cut-off
- 5
Documents
Supplier and carrier
Watches: Shipping instructions and documents in on time
- 6
In transit
Carrier
Watches: Departure, transshipment and changes to the arrival date
- 7
Customs
Customs broker
Watches: Import documents complete before arrival
- 8
Delivered
Consignee
Watches: Delivery date confirmed and goods received
The problem
Everyone talks to everyone
One purchase order passes through many hands, from the factory to the consignee. Dates, bookings and documents are chased by email, by several people, and problems often surface when it is already too late to act. With Flowtor One, every party has one counterpart.
Everyone talks to everyone
28 lines of contact for one purchase order. Nobody sees the whole picture.
Everyone talks to Flowtor One
8 lines of contact. One counterpart that follows up and sees risks early.
The path of a purchase order, from factory to consignee
Start small
Pick one task. We manage it.
Each task comes with a clear promise: we follow up until it is done, and the moment something puts your timeline at risk, you know, early enough to act.
Booking reminders
Your suppliers book on time. If one will not make it, you hear from us before the cut-off, not after.
- We do
- Remind your suppliers and factories to submit their booking on time and follow up until they do.
- You get
- Confirmation that it is done, or an early note with the reason, so you can plan.
Freight booking
Your freight gets booked. If space or dates are at risk, you know while there is still time to switch.
- We do
- Pass confirmed shipping orders to your forwarder or carrier and follow up until the booking is confirmed.
- You get
- The confirmed booking against each purchase order, or an early warning.
Documents
Your documents are there when you need them. If one is missing, you know which one, from whom, and how it is being chased.
- We do
- Request the required documents from suppliers, check that they are complete and file them per purchase order or shipment.
- You get
- A complete set when you need it, or a clear list of what is still missing.
MBL tracking
You know where every container is. If an arrival date moves, you hear it the same day.
- We do
- Track your master bills of lading with Trctor, our tracking tool, and check every change against your purchase orders.
- You get
- Alerts on departure, transshipment and arrival changes, linked to the purchase orders on board.
Sorting emails
Your shipment emails land where they belong, not in one long inbox.
- We do
- Sort incoming emails from suppliers, forwarders and carriers by purchase order and shipment with Mailtor, and pick out what needs action.
- You get
- A clean view per shipment and a short list of emails that need an answer.
Exception alerts
When something goes wrong, the right people know right away, with the facts.
- We do
- Spot delays, missing documents and changed dates, and send a clear exception note to everyone who needs to act.
- You get
- One message per exception with what happened, what it affects and the next step, instead of a chain of forwarded emails.
More tasks can follow once the first one runs well: cargo ready dates, milestone updates, weekly status reports for your own customers.
Along the order
Wherever you sit, there is a first task
Every party along the purchase order can work with Flowtor One. Whoever starts, starts with the one task that costs them most today. These are examples of where that can be.
1Factory
- Keeps purchase orders in the right priority, by required date
- Places bookings on time
2Supplier
- Places bookings on time
- Coordinates status updates to your customers
3Forwarderat origin
- Checks shipping documents before they go out
- Updates you on exceptions
4Carrier
- Submits shipping instructions
- Makes sure documents are in before the cut-off
5Forwarderat destination
- Tracks master bills of lading
- Updates you on exceptions, such as changed arrival dates
6Customs broker
- Prepares the import documents
- Chases what is missing before arrival
7Importer
- Alerts you to shipments at risk
- Sends status updates, with exceptions at origin flagged early
8Consignee
- Alerts you to arrival and delivery changes
- One place to ask where your goods are
How a start works
Small first, then more
- Pick a task. One task, for a defined set of suppliers or orders.
- Set it up together. We map your suppliers, the documents and dates that matter, and the formats you want back.
- Run it for three months. We manage the task every working day and send you a weekly summary.
- Review and extend. We compare the results with how it ran before, then decide together what comes next.
How it is done: Flowtor software and an experienced person run each task together. Results come back in the formats you already use, such as email, Excel or your own system. Flowtor One is run by Jens Ehne, who has spent more than 15 years in international order management and implementation projects across Europe and Asia.
Get started
Which task would you hand over first?
Tell us where it hurts most. Jens will get back to you personally to understand your order flow, before anything is set up.
Prefer to talk first? Book a 45 minute conversation.